Chief Executive Financial Instructions

• SLA - CEFI01 Financial Framework Budgeting Forecasting and Reporting (PDF 277KB)
• SLA - CEFI02 Purchasing contracts and payments (PDF 225KB)
• SLA - CEFI03 Corporate credit cards (PDF 259KB)
• SLA - CEFI04 Travel (PDF 254KB)
• SLA - CEFI05 Official Hospitality Meeting Expenses and Gifts (PDF 175KB)
• SLA - CEFI06 Control and management of assets (PDF 218KB)
• SLA - CEFI07 Care and custody of money (PDF 178KB)
• SLA - CEFI08 Debt management (PDF 127KB)
• SLA - CEFI09 Managing risk and accountability (PDF 183KB)
• SLA - CEFI11 Taxation (PDF 196KB)
• SLA - CEFI12 Financial Delegations (PDF 218KB)
• SLA – CEFI13 Review of Salaries and wages (PDF 199KB)
• SLA - CEFI14 Staff Reimbursements (PDF 175KB)
• SLA - CEFI15 Staff Development (PDF 221KB)

Policies

Forms of Contract Payment

The Agency’s Forms and Payments Policy aims to:

• provide clarity to all stakeholders on the Agency’s position in relation to acceptance of the various payment forms for exchange deposits, Project Delivery Deeds and other arrangements; and
• mitigate risks in relation to acceptance of deposits or insurance bonds and bank guarantees as payments, particularly around access to the funds over the required term.

Forms of contract payment policy (PDF 265KB)

Portfolio Fraud and Corruption Prevention Plan 2019-2021 (the Plan) and Portfolio Fraud and Corruption Risk Assessment (Risk Assessment):

The Public Sector Management Act 1994 require agencies to adopt an active preventative strategy towards the control of all breaches of integrity, including fraud and corruption. The Plan and Risk Assessment:

1. provides an overarching framework for the Suburban Land Agency, City Renewal Authority and Environment, Planning and Sustainable Development Directorate to manage the issues of fraudulent activity or corrupt behaviours by staff, contractors, third party service providers and clients; and
2. raise awareness of fraud and corruption among staff, and to assist staff to prevent, detect and report suspected cases of fraud and corruption and guide the management of cases of alleged fraud and/or corruption.

• Portfolio Fraud and Corruption Prevention Plan 2019-2021 (PDF 311KB)
• Portfolio Fraud and Corruption Risk Assessment (PDF 764KB)

Risk Management Framework and Policy Statement

The Suburban Land Agency is committed to effective and efficient identification, treatment and monitoring of risks to the organisation. The purpose of the Framework is to integrate the process of risk management activities and functions. Effective risk management is regarded as essential for the development and delivery of quality services across the ACT Government, its Ministers and the ACT community. The Framework provides the foundation and arrangement for how risk is managed across the Agency.

• Risk Management Framework and Policy Statement (PDF 656KB)

Front Garden Landscape Rebate Scheme and Guidelines Policy

This policy establishes the principles to be followed in determining whether a Buyer or Eligible First Transferee is eligible to receive the Front Garden Landscape Rebate Scheme (Rebate). Staff within the Suburban Land Agency (Agency) must comply with this policy when administering the Front Garden Landscape Rebate.

• Front Garden Landscape Rebate Scheme and Guidelines Policy (PDF 302KB)

Sponsorship Policy

The policy establishes the principles to be followed when considering and/or managing Sponsorships with the Suburban Land Agency (Agency). Staff within the Agency must comply with this policy when considering and managing Sponsorships.

• Sponsorship Policy (PDF 261KB)

Valuations Procedure

Please note: staff seeking valuation advice for land transactions are to be aware of the minimum timing requirement that is required for the Valuations team to fully process a valuations request:

• Establishing a sale price – eight (8) weeks;
• Due diligence expenditure and Business Case development – six (6) weeks;
• Feasibility – four (4) weeks;
• Acquisition – four (4) weeks;
• Land transfers between the ACT Government and the Commonwealth Government and within the ACT Government – six (6) weeks;
• Market appraisal – four (4) weeks;
• A single non-complex site, could be completed within two (2) to four (4) weeks;
• About twenty (20) blocks, could be completed within four (4) to eight (8) weeks; and

About five hundred (500) blocks, could be completed within twelve (12) weeks.

The timing requirement is also contingent on existing work pressures, available resources in the Valuations team, the complexity of the site or volume of the request, or where multiple releases are scheduled to occur within the same timeframe.

These approximate timeframes commence when the request has been fully scoped and all required information relating to the request has been received by the Valuations team.

As a general practice, business areas requiring valuation services at a future date are strongly advised to liaise with the Valuations team early and prior to seeking the valuations service.

For further information, please see the documents below:

• Valuations procedure (PDF 273KB)
• Valuation Process flowchart (PDF 146KB)
• Valuation Request template (XLSX 26KB)