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Policies & Procedures

Chief Executive Financial Instructions

Policies

Forms of Contract Payment

The Agency’s Forms and Payments Policy aims to:

  • provide clarity to all stakeholders on the Agency’s position in relation to acceptance of the various payment forms for exchange deposits, Project Delivery Deeds and other arrangements; and
  • mitigate risks in relation to acceptance of deposits or insurance bonds and bank guarantees as payments, particularly around access to the funds over the required term.

Forms of contract payment policy (PDF 265KB)

Portfolio Fraud and Corruption Prevention Plan 2019-2021 (the Plan)

The Public Sector Management Act 1994 require agencies to adopt an active preventative strategy towards the control of all breaches of integrity, including fraud and corruption. The Plan and Risk Assessment:

  1. provides an overarching framework for the Suburban Land Agency, City Renewal Authority and Environment, Planning and Sustainable Development Directorate to manage the issues of fraudulent activity or corrupt behaviours by staff, contractors, third party service providers and clients; and
  2. raise awareness of fraud and corruption among staff, and to assist staff to prevent, detect and report suspected cases of fraud and corruption and guide the management of cases of alleged fraud and/or corruption.

Risk Management Framework and Policy Statement

The Suburban Land Agency is committed to effective and efficient identification, treatment and monitoring of risks to the organisation. The purpose of the Framework is to integrate the process of risk management activities and functions. Effective risk management is regarded as essential for the development and delivery of quality services across the ACT Government, its Ministers and the ACT community. The Framework provides the foundation and arrangement for how risk is managed across the Agency.

Front Garden Landscape Rebate Scheme and Guidelines Policy

This policy establishes the principles to be followed in determining whether a Buyer or Eligible First Transferee is eligible to receive the Front Garden Landscape Rebate Scheme (Rebate). Staff within the Suburban Land Agency (Agency) must comply with this policy when administering the Front Garden Landscape Rebate.

Sponsorship Policy

The policy establishes the principles to be followed when considering and/or managing Sponsorships with the Suburban Land Agency (Agency). Staff within the Agency must comply with this policy when considering and managing Sponsorships.

Valuations Procedure

Please note: staff seeking valuation advice for land transactions are to be aware of the minimum timing requirement that is required for the Valuations team to fully process a valuations request:

  • Establishing a sale price – eight (8) weeks;
  • Due diligence expenditure and Business Case development – six (6) weeks;
  • Feasibility – four (4) weeks;
  • Acquisition – four (4) weeks;
  • Land transfers between the ACT Government and the Commonwealth Government and within the ACT Government – six (6) weeks;
  • Market appraisal – four (4) weeks;
  • A single non-complex site, could be completed within two (2) to four (4) weeks;
  • About twenty (20) blocks, could be completed within four (4) to eight (8) weeks; and

About five hundred (500) blocks, could be completed within twelve (12) weeks.

The timing requirement is also contingent on existing work pressures, available resources in the Valuations team, the complexity of the site or volume of the request, or where multiple releases are scheduled to occur within the same timeframe.

These approximate timeframes commence when the request has been fully scoped and all required information relating to the request has been received by the Valuations team.

As a general practice, business areas requiring valuation services at a future date are strongly advised to liaise with the Valuations team early and prior to seeking the valuations service.

For further information, please see the documents below:

 

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